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 SHOW HOURS Tuesday, November 10, 2009 7:00 a.m. -- 5 p.m. Note: There will be no set up time the morning of the show. Exhibitors are invited to the reception at the end of the program. . EXHIBITOR SET UP Monday, November 9 , 3 p.m. -- 6 p.m. Note: There will be no set up time the morning of the show. TEAR DOWN Tuesday, November 10, 2009 4:00 -- 5:30 p.m. The Rocky Mountain Expo/Forecast Committee (RMEFC) reserves the right to alter hours if necessary. Exhibitors will be notified of any changes. BOOTH FEE $825 Corner Booth $725 Inner Booth Certain Sponsor Levels will receive a booth as part of the sponsorship of the conference. For Sponsorship information contact Shayna Braunstein at 303.871.2145 or sbraunst@du.edu BOOTH SPECS Booths are 10’ Booth fees include an 8’ tall background drape, 3’ tall side drape, company identification sign, 6’ table, two chairs and a trash can. Note: Exhibit displays must not project to obstruct the view of the adjacent booth. Any exhibitor not complying with this may be asked to dismantle or remove that portion from the exhibit. There is no storage available in exhibit hall for crates and boxes. CONTRACTOR Brede, 303.399.8600 BADGES Two exhibit badges will be given to companies who purchase exhibit space. The badges will be in the name of the company. Any employee of the exhibiting company may use badges. Badges will allow entry to Exhibit Hall and the general session. Additional badges may be purchased for $50 each. A maximum of two (2) extra passes per booth allowed. No one will be allowed to remain at the Expo, nor the conference, without a visible pass. Companies exhibiting will receive two complimentary lunch tickets. SALES TAX LICENSE You must posses Denver and Colorado Sales Tax Licenses if you intend to sell any product during the Expo. Information on Colorado sales tax licenses can be obtained by calling 303.866.5643 SPECIAL VISUAL/SOUND EFFECTS Audio visual and other sound attention devices and effects shall be permitted only in such intensity that in the sole opinion of RMEFC, it does not interfere with the activities of neighboring exhibitors. Operation of equipment being demonstrated or used may not create noise levels objectionable to neighboring exhibitors. DECORATIONS Decorations, signs, banners, and similar material may not be taped, nailed, tacked, stapled or otherwise fastened to ceilings, doors, walls, glass, columns, painted surfaces, fabric or decorative walls. Helium balloons may not be sold or distributed inside the facility. No pressure-adhesive stickers, decals, or similar promotional items may be distributed in the building. Glitter is highly discouraged and an additional clean-up charge may be assessed if used. FIRE REGULATIONS Materials used in the construction of displays must be fire resistant. This includes draping, table coverings, banners, props, scenery, evergreen trees, bark, angel hair, shrubs, etc. All exhibits, displays, etc., are subject to inspection by the Fire Prevention Bureau. Easels, signs, etc., shall not be placed beyond a booth area into aisles. Acoustical and decorative material including, but not limited to, cotton, paper, moss, split bamboo, and the like shall be permitted only by approval of the Denver Convention Complex. All live trees must have the root system contained. Trees without root systems shall be treated as any other display decoration requiring fire retardant treatment. The use of compressed gasses, flammable or combustible liquid, hazardous chemical or materials, fireworks, pyrotechnic, and explosives are strictly prohibited. Open flame use such as lanterns or candles is also prohibited. ELECTRICITY & PHONE LINES Electricity and phone lines can be purchased through the Client Utilities Department of the Denver Convention Complex (DCC). Contact the DCC Directly, 303.228.8091, April Ramey. CANCELLATION Exhibitor must notify Booth Coordinator in writing of Exhibitor’s intent to repudiate the contract after acceptance, but prior to October 2nd, 2008 there will be a $75 administration charge. RMEFC reserves the right to retain full exhibit fee after October 2nd, 2008. FAILURE TO OCCUPY Unless a request for delayed occupancy is received and approved by Event Coordinator, the exhibitor shall forfeit any space not occupied by the start of the show, and space may be resold, reassigned, or used by RMEFC without refund. Booths must be attended by exhibitor representatives at all times during the show hours. Failure to do so may result in denial of space in future expos. SECURITY Each exhibitor is responsible for his/her own property. RMEFC is not responsible for any theft or damage of any property. SALES RESTRICTIONS There will be no solicitations or sales beyond the limits of your booth space. No chairs, displays, promotional materials, or other items belonging to an exhibitor will be allowed outside of their specified booth area without special permission from exhibitor Chairperson. TERMS & CONDITIONS RMEFC reserves the right to approve all exhibitors and is responsible for the sale of booth space at the Expo. All questions regarding the Expo should be directed to Booth Coordinator. The RMEFC agrees to perform the services covered in the contract of which these terms and conditions are a part. Both RMEFC and Exhibitor hereby stipulate that all terms and conditions set forth in this contract will be strictly adhered to, and are mutually agreed to. By registering for the Expo 2008, Exhibitor agrees to the following terms and conditions:
For additional booth information contact Shayna Braunstein, Booth Coordinator at 303.871.2145 or sbraunst@du.edu | |||||
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